Classrooms' Reservations

From April 24, 2024, a new method of booking rooms in the Břehová building is in force! A pilot operation has been introduced: "needed" rooms have their own calendar in Exchange online (Office 365).

Note: bookings in the Trojanova building remain in the original mode, i.e. the distinction is made between teaching and exam periods.


photo - Břehová building

Reservations in the Břehová Building

The procedure for making reservations in the Břehová Building (including the atrium and the meeting room B-111) is valid from April 24, 2024:

  1. The applicant (the FNSPE employee) creates a new event on their calendar by entering:
    • Event name (example: XY Conference, 00ABC Exam,...),
    • date and time of the event start + end,
    • room (list of room names). If the room shows "Nemám čas" (no available), then the request conflicts with another event; then you need to select another room or choose another date.
    Optionally, you can add e-mail addresses of other participants (they will receive an e-mail invitation) or add a note.
  2. The applicant saves the event, thus the room is "pre-booked" (and the administrator receives a notification).
  3. Once the room reservation is approved by the administrator, the applicant will receive an e-mail confirming the reservation ("event acceptance" by the selected room).
    Note: if the applicant receives a notification that he/she is not eligible to reserve a room, he/she can ask P. Schlösinger nebo P. Čížková or a willing colleague-staff member to book the room.
  4. If the event concerns students, e.g. it is a credit/exam term, the applicant (=teacher) can assign the reserved room to his/her term in the web interface of the KOS system.
    Attention: the correct day and time must be entered in KOS!

In case of a conflict, the event visible in the Exchange online room calendar (Office 365) takes precedence.

(Note: we are working on removing administrative and technical barriers to automatic synchronization of the two systems.)


photo - Trojanova building

Reservation in the Trojanova Building

Reservations in the Trojanova building continue to be centralized: D. Majerová records reservations belonging to the semester teaching period and P. Strachota records reservations belonging to the exam period.

In the teaching period

Reservations for classrooms in the Trojanova building, which belong to the semester teaching period, should be made with D. Majerová: e-mail, phone (you can also use the chat in MS Teams: Majerova, Dana).

Teachers are requested to assign a room in the KOS web interface to a term only after the room reservation for the given day and time has been confirmed by D. Majerová.

Overview of reservations during the semester (in czech):

DateTimeClassroomWho booked, czech acronym of department (purpose)
2. 12. 202410-13 hT-212Krbálek, KM
2. 12. 202416-18 hT-204Schmidt, KF (jednorázový přesun 02VOAF-en)
3. 12. 2024od 18 hT-212Krbálek, KM
4. 12. 20248-12 hT-201KM (seminář k mat. olympiádě)
4. 12. 20248-10 hT-301Dvořáková, KM (náhrada za T-201)
5. 12. 202412-13.40 hT-105Mikyška, KM (01MRM)
9. 12. 20249-16 hT-212Mikyška, KM (zkouška 01MAB4)
27. 12. 20249-18 hT-301Krejčiřík, KM (zkouška 01MAT3)

In the exam period

Reservation of classrooms during the exam period: with reservations of classrooms in the Trojanova building, please contact Pavel Strachota (phone: 22435 8563)
Overview of classrom reservations (Trojanova) in the exam period [PDF].

Teachers are requested to assign a room in the KOS web interface to a term only after the room reservation for the given day and time has been confirmed by P. Strachota.
In case of a conflict, the event visible in the reservation overview takes precedence!




Classrooms' Calendar Names (Břehová)

The names of the rooms in the Břehová building always start with the text "FJFI-057". When entering a room name, just type part of the name and the whisperer should work.

ClassroomCalendar
B-009FJFI-057---n01----9-Počítačová učebna
atrium (B-156)FJFI-057---p01-s156-Studovna II (Atrium)
B-10FJFI-057---n01---10-Učebna
B-11FJFI-057---n01---11-Učebna
B-103FJFI-057---n02--103-Velká posluchárna
B-111FJFI-057---n02--111-Zasedací místnost
B-114FJFI-057---n02--114-Učebna
B-115FJFI-057---n02--115-Malá posluchárna